Text Search Help


The following is an index to help for the well report text search pages.  Click on an item in the list to access each topic within this page.

How do I do a "Text Search" for well reports?

A description of each of the criteria on which you can search:

Township and Range
Sections
1/4 Section
1/4-1/4 Section
Well Owner Name
Well Street Address
County
Watershed (WRIA)
Well Depth
Well Diameter
Notice of Intent
Well Completion Date
Well Report Received Date
Tag Number on the Well (Well Tag ID)
Internal Ecology Tracking Number (Well Report ID)
Tax Parcel Number
Well Report Received Date

The criteria to use to structure the search results

Well Type
List Results [25 (at a time)]
Sort Results By


How do I do a "Text Search" for Well Reports?

The "Text Search" offers several ways to find one or more well reports. You can search by township, section and range. You can add additional narrowing information if you wish. Or you can skip the township, section and range fields and fill in any other information. If you know the tax parcel number, the well tag ID, or the Well Report ID, fill in the number and go directly to that well report.

Once you have specified the criteria, click on the "Search" button. If you want to erase the criteria you have entered and start fresh, click on the "Reset" button at the bottom of the page.

Township and Range
Public Land Surveyors defined Township and Range lines in the late 1800's. Townships run north and south and Ranges run east and west. In Washington Township numbers range from 1 north in Clark and Skamania counties to 40 North across our northern border. Range numbers go from 16 West in Clallam County to 45 East along the Idaho border.
Sections
Each Township is further divided into a grid of 36 sections. Each section is approximately 1 mile square. Click the check box beneath each (one or more) section you wish to search. About 5% of the townships use section numbers greater than 36. If you want to include these in your search, click the box for greater than 36. At the bottom of the section grid are two choices. One turns on (checks) all the sections in that Township. The other clears all the checks that you may have already turned on.
1/4 Section
Each section is further divided into four 1/4 sections. They are defined by their quadrant name. NW is for the Northwest quadrant, NE for the Northeast quadrant, SW for the Southwest quadrant and SE for the Southeast quadrant. This data is not always available. Selecting it may cause you to not find a well report. If you are sure of the 1/4 section and use this criteria and do NOT find the well report, then do a new search leaving this field empty (blank). 1/4 Section data is not always reported reliably. To avoid not finding a well report because of unreliable reporting, leave this search criterion blank.
1/4-1/4 Section
Each Township is divided into a grid of 36 sections. Each section is further divided into four equal parts (about 160 acres each) called Quarters. Each Quarter is then divided again into four 40-acre parts called a Quarter-Quarter. They are defined by their quadrant name. NW is for the Northwest quadrant of the Northwest quadrant, NE for the Northeast quadrant of the Northeast quadrant, SW for the Southwest quadrant of the Southwest quadrant, and SE for the Southeast quadrant of the Southeast quadrant. This data is not always available. Selecting it may cause you to not find a well report. If you are sure of the 1/4-1/4 section and use this criteria and do NOT find the well report, then do a new search leaving this field empty (blank). 1/4-1/4 Section data is not always reported reliably. To avoid not finding a well report because of unreliable reporting, leave this search criterion blank.
Well Owner Name
The owner name is typically the person who had the well constructed. Enter the first, last, or first and last name of the person for which you wish to search. The system will automatically return all names that contain the text you enter. For example, if you enter "A SMITH" the system will bring back records such as "A C SMITH, "ANDREW SMITH", and "ART SMITH". You will also then get other Smiths that have an "A" somewhere in their first or middle name. This was done so that you could search for "WALT" and find the right well report listed as "WALTER". You will error on the side of too many rather than not enough and think it is not in the database. The same will apply when you enter a company name.
Well Street Address
The Well Street Address is the address (or nearest address) of the property where the well was constructed. This information may or may not be the current address of the property due to address changes. It also may or may not be the address of the Well Owner. The system will automatically return all addresses of wells that contain the text you enter. For example, if you enter "1234 Adams St" the system will bring back records that contain this string somewhere in the address. This was done so that you could search using any part of the address and then select the right well report from among those returned. You will error on the side of too many rather than too few unless the string you entered is not in the database. In such an instance you should continue to try using other strings like "Adams Street" or "Adams" or "1234" until you find the well report of interest or become convinced that it is not listed in the database.
County
If you don't know the Township or if you want to limit the specified Township to a certain county, you can use the County selection. This will enable you to choose 1 of the 36 counties in Washington. You can elect to ignore the county selection by leaving it blank or by choosing the blank county option. Search example: You could specify both the Owner Name and County to locate the well reports within a particular county that shared the same owner name.
Watershed (WRIA)
You can search by the watershed boundary name. The dropdown box lists the watersheds alphabetically by the name of the WRIA. The term WRIA means watershed inventory area. A watershed or WRIA is a region that drains into a river or river system. If you select a watershed using the dropdown box on the Map Search Page, you will be navigated to that watershed and it will be highlighted in opaque yellow. Selecting a watershed using WRIA on the Text Search Page will allow you to both select well reports based on their WRIA and to further narrow your search by adding other criteria.
Well Depth
The Completed Depth is the finished depth of a well. Search only to the nearest foot.
Well Diameter
The Well Diameter is the diameter in inches of a well. Search only to the nearest inch.
Notice of Intent
Well drillers file a notice of intent to construct a well called a start card. These are given a "Notice of Intent" (also called "Start Card") number. This field allows you to locate well reports using these reference numbers. There may be one or more well report for each start card number. It is more often the case that more than one well report will be associated with a start card when it is for resource protection wells than when it is for water wells. The letter prefix on the NOI means the following:
  • W is for Water Well,
  • R is for Resource Well,
  • S is for Soil Boring Well,
  • D is for Dewatering Well,
  • A is for Decommissioned Well or Abandoned well,
  • E is for Environmental test sample where no casing is left in the ground, and
  • G is for ground source heat loop or grounding well.
  • Well Completion Date
    The date the type of well action (e.g., new, deepened, abandoned, etc.) reported on the well report was completed.
    Well Report Received Date
    The date the well report report was received by the Water Resources Program. The further you go back in time, the less likely it is that a received date was stamped onto the well report.
    Tax Parcel Number
    This field allows you to search for well reports associated with a specific tax parcel number. Typically only more recent well reports have had their tax parcel numbers recorded. This practice began in earnest on January 1, 2000 in response to a new legal requirement. Two counties can share the same tax parcel number. Consequently, you should also (at your option) specify the county. Enter the exact tax parcel number or any portion you deem useful. Special characteristics of the tax parcel number like the spaces and dashes may or may not be in the database. How it is in the Well Reports database depends on the practice of the driller who filled out the Well Report and the practice of the data entry operator. Inexact or partial searches are, therefore, allowed just as is the case with Owner Name and Well Street Address. Your best bet may be to enter a string (series) of numbers or letters that do not have spaces or dashes in them and then look over the list that the search returns.
    Tag Number on the Well (Well Tag ID)
    After June 1993, wells constructed or altered may have had a metal tag placed on them. Each tag is inscribed with a unique number. This field allows you to locate an individual well report using this reference number. The field consists of three letters followed by three numbers. Caution: A well tag ID search can yield up to six well report matches. On the rare occasion when this occurs, one or the other is wrong. Without inspecting the well, we are unable to determine which well report has incorrectly reported the well tag ID. The well tag statute was developed in 1993 and the rule became effective (mandatory) in April 1998.
    Internal Ecology Tracking Number (Well Report ID)

    The Ecology Well Report Database System automatically assigns a unique identifier to each new well report record as it is added to the database. This number carries no meaning at all. It is simply a unique identifier for the well report record used by the database system.

    A word of caution: If the record and its image have been deleted then this unique identifier will no longer be present. Also if the record and image have been deleted and then added back as a new well report to correct some system problem (a rare event), the unique identifier will be deleted and a new (unique and different) one created in its place. This unique system number does NOT and should NOT appear on the well report image. The Text Search Page has a Well ID TAB that contains the "well report ID" as a search field so that the person searching for a specific record who knows this number can find that unique record (Caution: Although valid well reports are never removed from the system, their unique Well Report ID will have changed if the record needed to be removed and then added back to the system).

    The Well Report ID number is listed as part of the record when a Results List is generated from a search. There is another number that is penciled in near the top of well report images scanned since March of 2001. This is NOT the well report ID. This penciled in number is called the NIT LOG ID and is not a searchable field.

     
    The criteria to use to structure the search results:

    Well Type
    Use this search results criterion to specify what type of well report you want the search results to include. The choices are:
  • All Well Reports,
  • Only Water Well Reports,
  • Only Resource Protection Well Reports*, or
  • Decommissioned Well Reports**.
  • *Resource Protection Well Reports include Soil Boring, Environmental, and Ground Source Heat Loop (Grounding) Well Reports.

    **Decommissioned Well Reports include Abandonments.

    List [25 (at a time)]
    Searches may return hundreds of records and can quickly overwhelm a browser trying to display all those records. You can change how many records are displayed at a time on the Results List Page by clicking on the drop down box and making another "pages at a time" selection. If the number of records resulting from your search exceeds the number displayed on the Text Search Results Page, then you can click "Next" or select a page number listed at the bottom of the Results List Page.
    Sort By
    Use this dropdown box to specify how you want the Text Search Results sorted. The Search Results will still identify the well report by owner name, but the order will reflect your selection. For instance, if you selected Well Depth, the well reports would be listed starting with the shallowest well first. The listing would not be in alphabetical order by owner name, but in well depth in ascending order. Any records with missing information on the field you are sorting by will be listed first.
    Well Report Received Date
    Date the well report was received by the Department of Ecology. Sometimes a well report is returned to the driller and then sent back to Ecology. In such a case there may be more than one received date stamped on the well report. The earliest date is the date the report was first received.

    Well Report Image System